Contracts Administrator

From humble beginnings in 2011, Evolution Mining is now a leading gold producer, operating six mines across Australia and Canada. Enacting our vision to be inspired people creating a premier global gold company, we are indeed a bold team with a bright future. Our operational diversity offers our employees access to many experiences and career opportunities within the one company. So, whether you choose to work at one of our underground or open pit operations, explore for our future as part of our Discovery team, or join our Group Office, we know you’ll have a bright future with us.

Working in our Sydney Office, you have a front row seat to our vision and are a part of the bold, inspired teams who are engineering its success. We’re an agile, entrepreneurial company and we value smart people and creative thinking. When you work with us, you’ll always have the opportunity to progress from where you started. Our people work with teams located across Australia and Canada which makes for interesting work and countless ways to learn and grow.

Your Benefits 

At Evolution, we support, develop and reward everyone who chooses to be a part of our bright future. Your benefits include relocation support assistance, novated car leasing, life insurance and income protection, short-term incentives, an employee share scheme, referral bonuses, a recognition program, study assistance, discounted health insurance and wellness days. 

This role would be a 5/2 roster working out of the Sydney office.

We understand that flexible work means something different to everyone and encourage you to have a conversation about the flexible work options available.

About the Role

The Contracts Administrator provides procurement and contracts support to the supply and contracts team, internal stakeholders across the site (and wider Evolution organisation when required).

This role works closely with supply and contracts team members, contract owners and contractors to ensure contracts are established and administered in accordance with approved procedures, company standards and systems.

• Support and administer the tender process using Evolution’s e-tendering and contracts management software.
• Prepare and review tender documents for specific packages.
• Contribute to developing tendering templates, documentation, deliverables, evaluation criteria, and KPIs.
• Assist the Category and Contracts Specialist team with sourcing tasks, evaluation reports, and meeting documentation.
• Support contracts management tasks, including report development and drafting contract documentation.
• Maintain the e-tendering and contracts management software, approving supplier documentation and developing reports.
• Assist internal stakeholders in managing contracts and implementing contract management practices.
• Interpret and explain contract requirements to stakeholders to support compliance and decision-making.
• Help stakeholders with administrative processes and monitoring contract performance.
• Occasionally manage the sourcing of low value/low risk contractual packages from tender to execution.
• Manage e-tendering and contracts software, updating contract and supplier details, and training end users.
• Record, file, and secure contract documentation in the software and other storage locations.
• Prepare reporting data, including contract and KPI reporting.
• Establish and maintain relationships with stakeholders and suppliers to maximize contract value.

About You

To be successful in this role, candidates should demonstrate strong work standards and the ability to collaborate effectively with others. They must focus on delivering results and meeting customer expectations while consistently following established instructions and procedures. Coping with pressures and setbacks is essential, alongside a commitment to continuous improvement through systematic information gathering. A personal commitment to safety is crucial, with adherence to workplace health and safety policies and the promotion of safe work practices.

In addition to the below requirements, the ability to adapt and respond to change is vital for thriving in this dynamic environment.

• Tertiary qualifications associated with Contracts and Procurement; and/or experience in contracts administration, contracts management or tendering.

• Diploma Business Administration
• Previous experience in contract management
• Able to work effectively both as part of a team and independently without supervision
• Advanced software skills – e-tendering platforms, ERP software (Pronto experience highly desirable), MS Project, Microsoft Office Suite.
• Demonstrated understanding of mining (or heavy industry) procurement function, with site based experience is highly desirable

At Evolution, as our name suggests, change and transformation is in our DNA. We want the Evolution experience to be your career highlight. We are an equal opportunity employer committed to creating a more inclusive and diverse workforce that represents the communities in which we operate. We provide a recruitment process that is fair, equitable and accessible for all and candidates from all backgrounds are encouraged to apply. We are focused on keeping our people safe and healthy and creating sustainable value in an environmentally and socially responsible way. Join our bold team to start your next exciting chapter. 

To find out more about us, click here https://joinus.evolutionmining.com/. We thank you for taking the time to submit your application.