Vendor Master Data Reporting Officer

About Us

From humble beginnings in 2011, Evolution Mining is now a leading gold producer, operating six mines across Australia and Canada. Enacting our vision to be inspired people creating a premier global gold company, we are indeed a bold team with a bright future. Our operational diversity offers our employees access to many experiences and career opportunities within the one company. So, whether you choose to work at one of our underground or open pit operations, explore for our future as part of our Discovery team, or join our Group Office, we know you’ll have a bright future with us.

At our Group Office

Working in our Group Office, you have a front row seat to our vision and are a part of the bold, inspired teams who are engineering its success. We’re an agile, entrepreneurial company and we value smart people and creative thinking. When you work with us, you’ll always have the opportunity to progress from where you started. Based in our Sydney, our people work with teams located across Australia and Canada which makes for interesting work and countless ways to learn and grow.

Your Benefits

At Evolution, we support, develop and reward everyone who chooses to be a part of our bright future. Your benefits include relocation support assistance, novated car leasing, life insurance and income protection, short term incentives, referral bonuses, recognition program, study assistance, discounted health insurance and wellness days.

This role will work a 5/2 roster from our Group office with flexibility options available.

We understand that flexible work means something different to everyone and encourage you to have a conversation about the flexible work options available.

About the Role

The Vendor Master Data Reporting Officer is responsible for ensuring the accuracy and integrity of all vendor records across Evolution’s Pronto and finance systems. The role also oversees the expense policy and manages the organisation’s expense management system. Together, these responsibilities support efficient vendor onboarding, strong data governance, and compliance with Australian standards.

In addition, the role develops clear and meaningful reporting and KPIs that provide insights into the performance of key transactional teams, including accounts payable, payroll, and purchasing.

Your work will involve:

• Creating, updating, and maintaining vendor master records in ERP systems (e.g., Pronto & SAP)
• Coordinating the vendor onboarding process, including collection of required documents Supplier Registration Forms, banking declarations, and insurance certificates
• Generate and analyse vendor master data reports to support procurement and finance decision-making
• Expense system administration including the processing of monthly journals and reconciliation from our Evolution’s expense system
• Generation of monthly KPI reports measuring activities of each transactional shared services function
• Recommending improvements to minimise fraud risks, processing errors, and data inconsistencies
• Collaboration with procurement, accounts payable, and IT teams on system enhancements and continuous improvement initiatives
  
  

About You

You’re a detail‑focused operations professional who values accuracy, structure, and strong governance. Comfortable in a fast-paced environment, you bring a solutions-driven mindset and solid experience across vendor master data, accounts payable or transactional finance. You’re confident working with ERP systems, navigating Australian compliance requirements, and building productive relationships with stakeholders and suppliers.

Analytical, collaborative, and process‑minded, you’re always looking for ways to improve data integrity, streamline processes, and strengthen reporting—making you well‑placed to deliver impact from day one.

Closing

At Evolution, as our name suggests, change and transformation is in our DNA. We want the Evolution experience to be your career highlight. We are an equal opportunity employer committed to creating a more inclusive and diverse workforce that represents the communities in which we operate. We provide a recruitment process that is fair, equitable and accessible for all and candidates from all backgrounds are encouraged to apply. We are focused on keeping our people safe and healthy and creating sustainable value in an environmentally and socially responsible way. If you’re ready to influence at the highest level and leave a lasting impact, this is your opportunity to be part of a bold team, shaping the future of Evolution.

To find out more about us and our Group Office, click here https://joinus.evolutionmining.com/